Application deadline: 22 May 2026. Applications are reviewed on a rolling basis.
About DC-EDIC
The Digital Commons EDIC is a European consortium that develops, maintains, and scales digital commons: open-source software, open standards, and shared digital infrastructure for public administrations, enterprises, and citizens. Established under the EU Digital Decade programme, we bring together EU Member States to pool resources and invest collectively in open technologies that reduce Europe’s dependency on external providers.
Five founding members (France, Germany, Italy, Luxembourg, the Netherlands), seven observers, and growing. We launched in December 2025 and are now assembling our founding team in Paris. This is a rare chance to shape a European organisation from its earliest months.
Our Values
- Openness: Open collaboration, open standards, open source.
- Sustainability: We support digital commons that are resilient and community-driven.
- Collaboration: Inclusive models involving public actors, civil society, academia, industry, and technical communities.
- EU digital public space: Digital ecosystems that reinforce fundamental rights, public participation, and transparent governance.
Your Role
The EDIC’s first year is admin-intensive. Five founding member states, seven observers, quarterly Assembly meetings, a bilateral visit programme across Europe, and a team growing from one to seven. The Director needs someone who can keep the machinery running while the organisation takes shape: scheduling across countries and time zones, logistics for governance meetings and events, onboarding new colleagues, running communications channels, and handling the daily operational flow of a brand-new European body.
What You’ll Do
Office and administration
- Manage the Director’s agenda, correspondence, and meeting preparation across 5+ countries
- Coordinate travel and bilateral visits across EU member states
- Support recruitment: schedule interviews, liaise with the chartered accountant on contract preparation, onboard new hires
- Liaise on premises and office management
- Manage small procurement: equipment, supplies, service contracts
- Process expense reports, track invoices, and support the chartered accountant on routine financial items
Events and governance logistics
- Own all Assembly and Advisory Board logistics: venue, hybrid setup, materials, travel coordination, minutes drafting, action tracking
- Handle event logistics for the annual Forum, challenge campaign events, and kickoff meetings: venue, catering, registration, speaker travel
- Support the Ecosystem Manager on external event presence (FOSDEM, conferences)
Communications
- Manage the website: content updates, Assembly decision publication, blog posts
- Produce and distribute the newsletter
- Run social media channels
- Support the production of the annual State of Digital Commons report and other publications
What We’re Looking For
Required
- 2-4 years experience as executive assistant, office manager, or administrative coordinator
- Fluent French and English (both used daily)
- Highly organised, proactive, and comfortable with shifting priorities. This is a founding-phase organisation: everything is being built at the same time, and your role will evolve with it
- Comfortable with content management: able to write a newsletter, update a website, and post on social media
- Familiar with standard collaborative tools (email, shared calendars, document management)
Nice to have
- Experience in an international or European organisational environment
- A third official EU language is an asset
- Previous work in a startup-phase or newly created organisation
- Hands-on mentality: the kind of person who fixes problems before being asked
Practical Details
- Permanent contract (CDI, French law)
- Salary commensurate with national public-sector standards
- Complementary health insurance and provident fund (mutuelle and prévoyance), employer contribution above legal minimum
- Generous leave policy (paid leave per French labour law)
- 50% public transport reimbursement
- Work-related travel expenses are reimbursed according to EDIC policy.
- Based in Paris, with regular on-site presence required. Remote work possible when compatible with office and event needs.
- Candidates relocating to Paris may benefit from practical support with moving and settling in. Commuting arrangements can be discussed on a case-by-case basis, subject to operational needs and legal/employment constraints.
- Start date: as soon as possible
Why Join Us
You join a five-person founding team building a European organisation from scratch. The work matters: open-source infrastructure for Europe. You will shape how this organisation runs, not inherit a fixed playbook. Paris-based, with regular on-site presence and remote work when compatible with office and event needs. French law contract.
How to Apply
Send your CV and a short cover letter (max one page) to hr@digital-commons-edic.eu with the subject line “Office, Events & Communications Coordinator”. Applications are reviewed on a rolling basis.
Equal Opportunity
The DC-EDIC is committed to transparent and non-discriminatory recruitment. We welcome applications regardless of nationality, gender, origin, disability or age.